2023-2024 State and Federal Programs Directors' Meetings

2023-2024 State & Federal Programs Directors' Meeting:

State and Federal Program Directors Meetings provide current and accurate information for program directors responsible for oversight of federal categorical programs and state requirements.  Meetings include pertinent and timely information on topics related to categorical needs, programs, compliance, and other related items. In addition, the meetings provide an opportunity to meet and share ideas with people who have similar responsibilities within other Local Educational Agencies (LEAs).  

Dates and Time (10:00 - 11:30 am)

Thursday, September 28, 2023
Thursday, October 26, 2023
Thursday, December 14, 2023
Thursday, January 18, 2024
Thursday, February 22, 2024
Thursday, March 28, 2024
Thursday, April 25, 2024
Thursday, May 23, 2024

Click HERE Links to an external site. to Register (Only need to register one time)

Month & Agenda Topics

Resources

(Click on the Icon)

May 23, 2024 

• • • Prop 28
    • Equitable Services - Private School Consultation
    • CA Dashboard - Local Indicators Deadline
    • LCAP Submission & Approval Reminders
    • FPM Update

RELATED FILES

Scenarios - Private Schools Consultation Download Scenarios - Private Schools Consultation

Sample Consultation Checklist Download Sample Consultation Checklist

CDE Update AMS Prop 28 Download CDE Update AMS Prop 28

2023-24 Guide for Annual Audits of K-12 LEAs and State Compliance Reporting Download 2023-24 Guide for Annual Audits of K-12 LEAs and State Compliance Reporting

Arts and Music in Schools Audit Compliance Worksheets Download Arts and Music in Schools Audit Compliance Worksheets

Subscribe to the Prop 28 Listserv

April 25, 2024

• • • Local Indicators Reminder
    • Consolidated Application
    • FPM Update
    • LCAP Update
      • Metrics Color Clarification

RELATED FILES

Spring '24 Sample Con App Executive Summary Download Spring '24 Sample Con App Executive Summary

March 28, 2024

• • • Equipment Inventory & Procedures​ (4:35 - 15:19)
    • ESSER III Requirements​ (15:24 - 18:40)
      • Learning Loss – 20%​
    • Prop 28 - Arts and Music in Schools (AMS) Funding Guarantee and Accountability Act​ (18:46 -26:43)
    • LCAP Update (26:44 - 56:30)​
      • Metrics - Priority 2,3,6​
      • LCAP Pre-review Checklist​
      • Differentiated Assistance – Plan Summary Prompt​
    • FPM Update (56:33 - END) ​
      • 23-24 FPM Review Findings​
      • 24-25 FPM Timeline

RELATED FILES:

• Federal Fiscal Guidance Download Federal Fiscal Guidance
• LCFF Priorities Summary Download LCFF Priorities Summary

February 22, 2024

• Comprehensive Support and Improvement (CSI) & ​Additional Targeted Support and Improvement (ATSI) Update (4:10 - 14:09)​

• Federal Program Monitoring (FPM): School Support & Improvement (SSI)​ (14:12 - 17:59)
• Revised CDE School Plan for Student Achievement (SPSA) Templates​ (SWP, CSI, ATSI) (18:02 - 36:09)​

• Local Control Accountability Plan (LCAP) Update​
  • Equity Multiplier​ (36:25 - 38:19)
  • CSI prompts ​(38:26 - 48:37)
  • Metrics ​(48:42 - 1:01:17)
• Equitable Services: Consultation Requirements​ (1:01:25 - 1:19:32) 
• Reminders:​ (1:19:26 - END)
  • Revised Capital Expenditures Pre-approval Application​
  • Upcoming Deadlines

RELATED FILES:  

• 2023-24 CSI Planning and Reporting Cycle Download 2023-24 CSI Planning and Reporting Cycle
• Sample Metrics - Priority 1,7,8 

January 18, 2024

• CARS/CMDC ​(4:15 - 13:00)
• LCAP Federal Addendum (13:02 - 26:26)
• Title III  ​(26:28 - 35:40)
• Teacher Assignment and Monitoring Outcome Report (TAMO)  ​(35:45 - 44:01)
• Comprehensive School Safety Plan ​(44:05 - 58:01)
• Extended Learning Opportunities Program ​(58:03 - 1:10:15)
• Reminders (1:10:17 - END)​
  • Upcoming Deadlines​
  • LCAP Training

RELATED FILES:  

• LCAP Federal Addendum Overview Table Download LCAP Federal Addendum Overview Table

December 14, 2023

FEDERAL

• CARS - Winter Release (8:44 - 17:33)
• Federal Updates (17:36 -20:53)
  • Quarterly Reporting
  • ESSER III
• Federal Program Monitoring (FPM) (20:59 - 27:39)

STATE

• A-G Completion Improvement Grant Reporting (27:44 - 32:48)
• LCAP Mid-Year Update (32:51 - 48:30)
• Changes in 2024-25 LCAP Template and Instructions (48:30 - END)

RELATED FILES:  

• Sample CDE A-G Grant Mid-Grant Report Download Sample CDE A-G Grant Mid-Grant Report
• Example Midyear Report Board Presentation - Riverside COE Links to an external site.
• Sample agenda board item Download Sample agenda board item
• LCAP Summary of Legal Requirements
• 2023-2024 LCAP Timeline

October 26, 2023

FEDERAL

• Title I, Part A Ranking and Serving​ (2:14 - 17:48)
• Use of Title II Funds ​(17:59 - 31:52)
• Use of Title IV Funds ​(31:52 - 38:15)
• FPM update ​(38:5 - 44:08)
• Multi-Year Contracts with Federal Funds ​(44:09- 54:01)
• Required Web Postings (54:02 - 1:05:20)

STATE:

• LCAP Update (1:05:21 - 1:29:30)  
  • Mid-year Reporting​
  • Priority 6 (School Climate) - Revised Self-Reflection Tool

​REMINDERS: (1:29:30 - END)

• Federal Cash Management Data Collection
• Fiscal Basics Training

RELATED FILES:  

• CE Program Instrument Guide for 2023-2024 Download CE Program Instrument Guide for 2023-2024
• Discipline Practices
  New Item for the 2023–24
  Compensatory Education
  Monitoring Instrument Download Discipline PracticesNew Item for the 2023–24Compensatory EducationMonitoring Instrument
• Required Web Postings Download Required Web Postings

September 28, 2023

FEDERAL

• CRRSA Liquidation Extension Application (5:27 - 13:51)
• Title I Annual Meeting (14:04 - 18:17)
• Time and Effort (18:18 - 23:49)
• Title I, Part A Comparability ​(23:50 - 35:48)
• Universal Meals (35:52 - 42:00)
• FPM Update (42:01 - 48:57)
• Required Notifications (48:58 - 56:31)  
  • UCP Annual Notice
  • 4 Week letter  
  • Parents Right-to-Know Letter
  • Public Notice Regarding Educational Rights of Homeless Children and Youth 

STATE:

• Educator Effectiveness Funds (56:32 - 1:04:54)
• LCAP Update (1:04:55 - 1:22:50) 
  • 2023-24 Timeline for LCAP Process SSC & Advisory Committees​
  • Mid-year Reporting​
  • Template Revision

​REMINDERS: (1:22:51- End)

• Title III Annual Survey 
• 15% Translation Requirement  ​ 
• Local Indicators - CA Dashboard

RELATED FILES:

• Sample Title I Annual Meeting Download Sample Title I Annual Meeting